Bookkeepers & Business Managers

Any unincorporated entity or individual paid an aggregate of $600 or more in a calendar year for rent or services provided, must be issued Form 1099 Misc. These are due to both recipients by January 31^st. Types of vendors most likely to need 1099s at a Parish are, extra clergy, lawn maintenance service providers, cleaning service providers and speakers. Check their corporate status in Sunbiz.org. Administratively dissolved entities are no longer corporations. LLCs are not corporations even though they are listed in Sunbiz.org.

If you have raffle winners that won at least $600 in the calendar year and the winnings are at least 300 times the wager or if winning amounts are $5,000 or more, making the winner subject to withholding, you must issue Form W-2G for the amount of winnings reduced by the wager.

Bingo winnings are reportable if they reach $1,200 in a calendar year.

The Department of Revenue and the Florida Catholic Conference have revised their agreement regarding reapplication for exemption for EXISTING exempt churches and schools. Currently recognized exempt entities have all received certificates effective 07/01/2016 expiring 06/30/2021.Each entity should have a copy of their exemption, reapplication will no longer be required, and renewal will be automatic.

New parishes/schools seeking an exemption certificate for the first time will need to follow instructions found at http://www.flaccb.org/sales-tax-exemption which will link you to the DR-5 application.

The option can be found in the “File” drop down menu to switch between single and multi-user modes.

Only the QuickBooks Administrator can lock a period and must be in single user mode to do so. Go to “Edit,” “Preferences,” “Accounting,” “Company Preferences,” or “Company,” “Set Closing Date,”
to get to the screen where the period can be locked. Click on “Set Date/Password.” Set the closing date for the last day of the quarter and enter and confirm your password. Save the password. No one other than the Administrator has a record of it. Once a quarter has been locked and the Diocese has been notified, making entries into a prior period will not be permitted without written permission from the Director of Finance.

Within 30 days of the close of each calendar quarter Diocesan Entities must hard close their books. This will automatically generate Financial Statements to meet the DOV reporting requirement. Once the quarter is locked and password protected an email should be sent to reports@dioceseofvenice.org to inform the Diocese the books have been closed.

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